Recruiting for Conveyancing & Private Client Secretaries / Administrative Assistants

Hours of Work:    9.00am – 5.00pm Monday to Friday (will consider full & part time applications)

Location:   New Milton

Benefits:   25 days holiday (plus bank holidays) & Pension

Nature of the role: To provide high level secretarial and administrative support to fee earners in busy conveyancing department.

Key responsibilities:

•     Fast and accurate audio and copy typing;

•     Preparing and drafting general correspondence in letter and email format;

•     Being the first point of contact for all clients in person and on the telephone;

•     Liaising with clients, and third parties on a day to day basis to deal with straightforward non-technical queries and to take clear messages as appropriate where the fee earner’s involvement may be required and recording in writing on files details of all contact;

•     Diary management (including arranging meetings etc.);

•     Email management (taking action where appropriate);

•     Drafting bills and printing billing guides, monitoring payment of the same;

•     Time recording on the firm’s electronic accounts system if required;

•     File opening / closing and archiving in accordance with the firm’s accounting and client care procedures;

•     General office duties such as filing, photocopying and scanning;

•     Keeping the firm’s electronic document storage system up to date in all matters;

•     Storage of Deeds in accordance with the firm’s procedures;

•     Undertake any other duties that may be necessary and/or appropriate to the role;

•    Forming part of the reception lunchtime cover rota;

•     Assisting with other departments as the need arises.

Experience required:

Previous experience of legal secretarial work particularly in a conveyancing department private client department would be an advantage.

Skills required:

•     Efficient and accurate word processing

•     Excellent written and verbal communication skills

•     The ability to work independently

•     The ability to work under pressure and to cope with a varied and often fast moving office environment

•     To present a smart and professional appearance and manner

•     Excellent IT skills including Windows 10, Microsoft Office 365 including Word, Excel, Outlook

Personal qualities required:

•     Excellent telephone manner and interpersonal skills

•     A helpful, friendly and patient approach

•     A good sense of humour

•     Dedicated and committed.

•     Excellent time-keeping

How to apply:

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